Student Records
Transfer of Credit
Transfer from PSC
Transfer courses are those that are designed to transfer to other colleges and universities. The transferability of a course does not necessarily indicate that it will apply toward a specific major or degree at another college or university. Therefore, it is important for the student to consult with an advisor about the transferability and the applicability of a specific course for the student’s intended major and transfer institution.
To assist a student in transferring from one college to another, most institutions of higher education in Florida are members of the Florida Common Course Numbering System. This system provides a shared, uniform set of course designations or equivalences to facilitate the transfer of credit on a statewide basis. Common Course Numbering information is found at www.flvc.org.
Resolution of Transfer Disputes
Pensacola State College works closely with other colleges and universities to provide a smooth transfer experience for Pensacola State College students. The Transfer Services link at www.flvc.org provides procedures for the resolution of admissions and transfer difficulties. A student may contact a Pensacola State College advisor for resolution of credit or transfer difficulties.
Transfer to PSC
The transfer student must request official transcripts to be sent directly from the issuing institutions to the Office of the Registrar at Pensacola State College. Transcripts marked “issued to student” will not be accepted. All college transcripts must be received and evaluated by the time the transfer student registers for his or her second term of enrollment.
All credits attempted at the freshman and sophomore levels at regionally-accredited institutions will be recorded as transfer credits. An accepted transfer course satisfies general education requirements for the associate degrees only if the course is essentially the same as a corresponding Pensacola State College course. Final determination of transfer credits and course equivalency is made by the College Registrar. The evaluation process is normally completed within three (3) weeks of all college transcripts being received. Credits accepted and the manner in which those credits meet degree requirements may be viewed by the student through his or her Workday records (unofficial transcript and Academic Progress). A student admitted to a baccalaureate program will have transcripts reviewed for possible transfer of junior and senior level courses. See Baccalaureate Program Admission.
A transfer student with grade of C or better in a course determined to be equivalent to ENC 1101 English Composition I will not be required to demonstrate college-readiness for communication. A transfer student with a grade of C or better in a course determined to be equivalent to MAT 1033 Intermediate Algebra (or a higher-level mathematics course) will not be required to demonstrate college-readiness for computation. A transfer student who does not document college-readiness in communication and computation with transfer courses and grades as indicated here will be required to demonstrate college-readiness for communication and computation unless he or she is not required to be assessed for college-readiness per Florida Statute 1008.30 and Rule 6A-10.0315. Contact an advisor for more information.
Remedial course work from non-Florida colleges or universities will not be accepted in lieu of placement test scores.
Grades of D or F will be accepted for transfer under the terms of the State Articulation Agreement and State Board of Education rules. Credits earned more than 20 years prior to enrollment at Pensacola State College may be subject to review as equivalent courses for transfer purposes.
Credits From Non-Regionally-Accredited Colleges
A student who has completed course work at a college or university that does not hold accreditation from one of the six regional accrediting agencies will not be required to submit transcripts from those institutions for admission purposes. However, the transcripts may be required for the determination of financial aid eligibility. A student who wishes to pursue the awarding of transfer credit for course work completed at a non-regionally-accredited institution should consult with the Office of Admissions or an advisor regarding the procedure in place for seeking transferability of courses.
Credits From Institutions in Other Countries
A student who has completed college-level courses in another country will not be required to submit transcripts. However, if the student wishes to have credit earned in another country considered for transfer purposes, the student will be responsible for securing the evaluation services of a recognized credentials evaluation agency. Information regarding this process may be obtained in any Office of Admissions. Pensacola State College will not be involved in the fees charged by the credential evaluation agency.
The recommendations made by the credential evaluation agency will be reviewed, and coursework may be accepted provided the courses are comparable to courses taught at Pensacola State College.
College credits for English composition courses will not be accepted unless the student demonstrates college-readiness for communication. English courses taught in the English as a Second Language format will not be considered equivalent to either ENC 1101 or ENC 1102.
Registration
General Registration Information
Registration is required before a student can attend classes. Registration will be held several times during the year, and registration dates and times will be posted to the College website at www.pensacolastate.edu.
A new degree-seeking student who is required to be assessed for college-readiness in communication and computation must do so via common placement tests or alternative methods as indicated on the College Readiness and Assessment Standards document located on the Documents and Links section of the Testing Center web page located at Testing Services for Students, Faculty & The Community. Contact an advisor for more information.
Prior to registering for classes the student is responsible for accessing their Workday account and viewing their Academic Progress. To be eligible to use federal or state aid, the student should register only in courses as indicated on the Academic Progress that count toward fulfilling the requirements for graduation in their declared program of study. When registering for courses, the student should consult the College Catalog page for the Program of Study to see information regarding proper course sequencing. Contact an advisor for more information.
A student must be officially registered, including payment of fees, before attending any class.
Web Registration
Online registration through Workday at www.pensacolastate.edu is available to all students provided admission has been finalized and no obligations to the College exist.
Campus Registration
A student may register in person on any PSC location with an advisor or department head. Open registration dates will be posted on the college website at Pensacola State College.
Late Registration
Late registration begins on the first day of classes, and a student will be assessed a $25 late registration fee.
Student Withdrawal
After the Attendance Verification period has ended, if a student is not able to complete a course, it is the responsibility of the student to withdraw from the course, prior to the established withdrawal deadline. Note: An instructor may withdraw a student for excessive absences. A W will appear on the permanent academic record for the course. After the 70th percent point of a course, neither the student nor the instructor is able to process a withdrawal; instead, the final earned grade will be assigned.
Audit
A student may register in a class on an audit basis by completing the appropriate audit form with an advisor or in the Office of the Registrar. A student may change to the audit status no later than the last day of the schedule adjustment period. A change from audit to credit is not permitted after the end of the schedule adjustment period. Developmental education courses cannot be audited.
Class examinations are not required for lecture-based courses; however, laboratory and clinical courses may require successful completion examinations. Regular class attendance is encouraged. A student auditing a class will not receive a letter grade (A through F). A mark of X will appear on the student’s transcript indicating that the course was taken for audit. Audit courses will not affect the grade point average. Courses taken on an audit basis will not be counted when determining eligibility for veteran benefits, financial aid, or certification of enrollment to outside agencies. The fees paid to audit a course are the same as to take the course for a grade.
Advising
Pensacola State College provides advising at all College locations to assist each student with appropriate program planning, course selection, registration, and more to help students achieve their goals. Many advisors are housed within academic departments to strengthen a comprehensive approach, allowing for enhanced interactions involving students, advisors, and academic department heads. View your advisor’s contact information by clicking the Academics app in Workday and reviewing your Important Contacts Support Network, or use the search bar to access View My Support Network. These functions are not available on your mobile device; visit Academic Advising for more information.
ADDITIONAL CREDIT TYPES
Departmental Exemption Exams
A student may challenge the content of certain courses and earn credit upon the successful completion of a departmental proficiency examination. Contact the Department Head for additional information.
Military Credit
Active-duty service members and retired military personnel may request a review of military experiences for possible credit. An official copy of military service school training should be submitted to the Office of the Registrar for possible credit. Credits for military experiences and courses will be granted according to the recommendations of the American Council on Education (ACE) and Florida Department of Education’s Articulating Coordinating Committee. Information regarding points of contact is provided in the table below.
Advanced Placement (AP)
Credit is awarded to a student who has earned a score of 3 or higher on a high school AP exam after completion of an AP course. The State Department of Education determines credit awarded. Official score reports are to be sent to the Pensacola State College Office of the Registrar directly from College Board.
College Level Examination Program (CLEP)
CLEP exams are administered to anyone who wishes to document knowledge in a specific subject area. Those who wish to register for CLEP exams should contact the Pensacola Campus Test Center for dates and costs. The Florida Department of Education determines credit awarded. Official score reports are to be sent to the Office of the Registrar.
International Baccalaureate (IB)
Credit is awarded to a student who has completed courses in an International Baccalaureate (IB) program in high school. The Florida Department of Education determines credit. Official copies of the score report should be sent directly to the Office of the Registrar from the high school at which the student completed or attended the IB program.
Defense Activity for Non-Traditional Education Support (DANTES)
DANTES exams are administered to military personnel to document educational achievement. Test results must be sent directly to the College from DANTES. The Florida Department of Education determines credit awarded.
Non-Traditional Credit
A student may use credits earned through non-traditional learning experiences toward most degree programs offered by the College. The maximum number of non-traditional credits that may be counted toward graduation depends upon the particular program of study and the type of non-traditional credit. In all cases, no more than fifteen (15) credit hours earned through non-traditional means may be counted toward the general education requirements of the Associate in Arts degree. In all cases, no more than nine (9) credit hours earned through non-traditional means may be counted toward the general education requirements of the Associate in Science degree.
A student receiving financial aid should consult with a representative in the Office of Financial Aid regarding non-traditional credit as it pertains to eligibility for financial assistance. A student receiving veteran benefits should consult with a representative of the Veteran Services Office regarding non-traditional credit as it pertains to benefit eligibility. Credit hours earned through non-traditional means will not be posted to the record with a letter grade. No quality points are attached to the course, and the credits neither improve nor decrease the cumulative grade point average.
Challenge of the Content of the Student Record
Students have the right to challenge the content of their student record if they believe the information is misleading, inaccurate, or otherwise in violation of other rights. Disputes are handled through informal meetings between the students and the Vice President, Academic and Student Affairs. If the dispute cannot be resolved informally, the student has the right to a formal hearing before the nonacademic appeals committee.
FERPA
The disclosure of student information is governed by the policies of the Pensacola State College Board of Trustees and the Florida Department of Education within the parameters established by state and federal laws, including the Family Educational Rights and Privacy Act of 1974 (FERPA).
The written consent of the student is required for the disclosure or publication of any information that is personally identifiable of the student and part of the educational record. Certain exceptions, both in types of information that can be disclosed and in access to that information, are allowed by FERPA.
Subject to statutory conditions and limitations, prior consent of the student is not required for disclosure of information in the educational record to or for the following:
Officials of the College with a legitimate educational interest;
State and Federal departments of education (DOE) as required for reporting and tracking of students;
Certain government agencies;
Accrediting organizations;
Certain financial aid matters;
Certain research circumstances;
Health and safety emergencies;
Pursuant to order or subpoena provided the student is notified in advance of the College’s compliance with the order or subpoena; and
Any situation required by law.
Transcript Requests
A transcript of a student’s academic record is kept in electronic files, filed in a permanent record folder, or housed on an archival record medium in the Office of the Registrar. Transcripts and other student record information will not be released if a student has an outstanding obligation to the College. Under most circumstances, a student may obtain a copy of his or her transcript on the next business day after submitting the request. All transcripts issued to students will be stamped “issued to student.” Transcripts may be requested by going to www.pensacolastate.edu/transcripts/. Transcripts are processed through Parchment and can be sent electronically or mailed.
Access to Student Records
The Office of the Registrar is located on the Pensacola Campus. All permanent, official, and final records of students are housed in and released by this office. Student records are maintained in a fire-protected vault and in electronic computer files. Information is released only upon the written request of the student in accordance with federal laws. Additional details on student records, the procedures for accessing records, appealing record contents, and receiving restricted records, and other rights of the Family Educational Rights and Privacy Act of 1974 (FERPA) are available from the Office of the Registrar.
Parents’ Rights to Student Information
When a dependent student enters a post-secondary institution, the privacy/confidentiality rights transfer from the parent to the student. The Family Educational Rights and Privacy Act (FERPA) permits the release of information, other than Directory Information, to parents and legal guardians of dependent students. Pensacola State College will release information to an eligible parent or legal guardian in accordance with the specifications in FERPA and under the following circumstances:
The student is a dependent according to the Federal Internal Revenue Code.
The parent or legal guardian signs an affidavit, under penalty of perjury, indicating his or her status as the parent or legal guardian of a student who is eligible to be claimed as a dependent for IRS purposes. The affidavit may be obtained from the Office of the Registrar and must be notarized.
The notarized statement described above will be filed in the student’s permanent record, a copy will be provided to the parent, and the affidavit will remain effective for the tax year in which it was submitted.
In situations where the parent or legal guardian is asking for specific information known only by the instructor of a class in which the student is enrolled, the parent or legal guardian will complete the affidavit and will be provided a copy of the affidavit to present to the instructor for a scheduled conference. FERPA prohibits discussion by telephone or through email with anyone other than the student.
Pensacola State College may request documentation to substantiate the claim to eligibility for the confidential student information.
Public Directory Information
Prior consent of the student is not required for disclosure of portions of the educational record defined by the College as Directory Information. Pensacola State College includes the following as Directory Information:
Whether or not the student is currently enrolled;
Dates of registered attendance;
Degree(s) earned, date, major or field of concentration, and honors received;
Participation in officially recognized activities and sports; and
Weight and height of members of athletic teams.
Directory Information may be released by or published by the College without prior written consent of the student unless the student submits a formal request to withhold the release of Directory Information.
Request For Confidential Status of Directory Information
A student may request that no information, including Directory Information, be released except as required by law. The student must complete the Request for Confidential Status of Directory Information form available in the Office of the Registrar. A student’s request to prevent the release of any information will result in preventing the publication of all items including graduation, honors, and awards. Further, queries to the College by prospective employers regarding dates of enrollment and graduation information will not be answered. Students are encouraged to contact the Office of the Registrar. with any concerns about confidentiality of records and release of information. The Request for Confidential Status of Directory Information will not prevent the release of information to an eligible parent or legal guardian, and subpoenas will be honored regardless of the request for confidential status.
Social Security Number Collection and Usage Notification
In compliance with s.119.071(5), F.S., Pensacola State College issues this notification regarding the purpose for the collection and use of an applicant's or a student's social security number (SSN). The SSN is collected and used only to perform the College's duties and responsibilities. To protect the identity of each student, Pensacola State College will maintain the privacy of the student's SSN and never release it to unauthorized parties in compliance with federal and state laws. The College assigns each student a unique student identification number, which is used for associated educational purposes at Pensacola State College, including the access of college records.
Enrollment Certification
To obtain an enrollment certification, go to Pensacola State College. Click on the MyPSC Apps and login. Select MyHub and follow the directions to print the document you need from your own computer. The certification request may be used to provide information to outside agencies to verify your enrollment status, your anticipated graduation, your grade point average, and other items from your education record. The outside agencies normally requiring this type of information include potential employers, the Social Security Administration, automobile and health insurance companies, and branches of the military for identification card purposes, etc.
If you need any information that is not provided through the online form, please visit the Office of the Registrar or an advisor
Solomon Amendment (Information Provided to Military Recruiters)
If student recruiting information is requested by any branch of the armed services, the Solomon Amendment to the Family Education Rights and Privacy Act (FERPA) requires institutions to provide the information on currently enrolled students who are at least seventeen years of age. The information may be requested by any branch of the armed services no more than once per term.
Student recruiting information is defined by federal law as student name, address, telephone number(s), age or date of birth, birth place, class level, degrees received, major, and most recent educational institution attended. Students who do not wish recruiting information to be released to military recruiters may file the Request for Confidential Status of Directory Information.
Catalog Year Policy
Each student must follow the requirements in effect at the time of initial enrollment in a program of study and is expected to complete the program within five (5) catalog years. A student who does not complete the requirements within five (5) catalog years will be analyzed for graduation using the catalog requirements in effect upon re-enrollment after the expiration of the initial effective catalog.
If a student's program of study becomes inactive and the student has not been continuously enrolled, the ability to resume studies in the inactive program may not be available to the student. Continuous enrollment for this purpose is considered enrollment in at least one course per major term (Fall and Spring) during an academic year.
As program requirements change, the student may wish to change to a newer catalog year. A student may request to move to a newer catalog year by meeting with an advisor or the appropriate department head who will review the new program requirements with the student.
Dual Enrollment students will follow the catalog requirements in effect at the time of initial enrollment in the Dual Enrollment Program and are expected to complete the initial program of study within five (5) catalog years. A previous dual enrollment student who does not complete the catalog requirements within the five (5) catalog years will be analyzed for graduation using the catalog requirements in effect upon readmission after the expiration of the initial effective catalog.
Graduation
Application and Procedures
Application for Graduation
Each student must submit a Graduation Application through Workday on the College website by the published deadline. A student who does not apply by the published deadline will be reviewed for graduation and, if eligible, may still march in the graduation ceremony; however, the student's name may not appear in the graduation program. Students are encouraged to apply for graduation one (1) term in advance of anticipated program completion. In all cases, even if a student does not apply to graduate, Pensacola State College will automatically graduate students who have completed all requirements.
Graduation Procedures
Upon receipt of the Graduation Application, the student’s permanent record at the College will be reviewed. If the Completion Analyst in the Office of the Registrar determines that the student will not meet graduation requirements, the student will be notified and advised to meet with an advisor or the appropriate department head to find a resolution to the graduation discrepancy. All admissions conditions and financial obligations must be resolved prior to graduation.
Diplomas
Upon review of requirements, each graduate will receive a digital diploma approximately two (2) weeks after final grades post. The hard copy diploma is mailed to the student after the graduation ceremony. A Spring or Summer term graduate may expect to receive the diploma within three (3) weeks after the graduation ceremony. Because of the winter holidays, a Fall term (December) graduate may expect to receive the diploma by the third week of January. A diploma will not be mailed to a student with an outstanding financial obligation to the College or with an incomplete admissions record. Upon request, the diploma will be released after satisfaction of the financial obligation or submission of the missing admissions document.
Student Responsibilities for Graduation
Each student is responsible for selecting courses that meet program requirements and for earning the minimum grades required in those courses. Every student is strongly encouraged to start working on mathematics requirements during the first term enrolled and to remain continuously enrolled in mathematics courses each term until all mathematics requirements have been satisfied.
Some courses are offered only once each year. The student is strongly encouraged to plan his or her program of study with an advisor or the appropriate department head. Additionally, each academic program is represented in the College Catalog as a sequence of terms. The student who stays on sequence will finish on time and will meet all prerequisite and corequisite requirements of courses required for the degree.
A student may review his or her graduation progress with an advisor through the Academic Progress in Workday, or through Florida Virtual Campus.
Graduation Rates
Information regarding graduation rates and placement information is available as required by the Student Right to Know Act (Public Law 101-542) at Pensacola State College.
Graduation Requirements
All Programs
1. Complete all course requirements as specified in the program of study published in the Effective Catalog (the catalog in effect at the time the student first enrolled in the program). See Catalog Year Policy.
2. Submit a Graduation Application through Workday, even if participation in a commencement ceremony is not planned. The Graduation Application prompts the analysis of the permanent record for graduation purposes.
3. Resolve all other requirements and satisfy all financial obligations to the College including parking and library fines.
Baccalaureate Degrees
1. Earn a minimum cumulative grade point average of 2.00 in all coursework completed at the College. If any course or courses have been attempted at any other college or university, the grades earned at the other institution(s) combined with the grades earned at Pensacola State College must also result in a minimum cumulative grade point average of 2.00;
2. Complete a minimum of 25% of credit hours required for the degree in residence at the College;
3. Complete the general education requirements for the Associate in Arts degree including earning grades of C or better in all writing-emphasis courses and mathematics courses; and
4. Demonstrate foreign language competency through successful completion of two (2) sequential credits in high school foreign language or successful completion of a postsecondary elementary foreign language II course (the second course in a foreign language sequence), or other means as specified in institutional policy.
5. Demonstrate competency in civic literacy per Florida Statue 1007.25 and Rule 6A-10.02413. Contact an advisor for specific details.
6. Satisfy the General Education Core Course requirement per Florida Statute 1007.25. See an advisor for specific details.
Individual baccalaureate degrees may have additional requirements. Consult with an advisor or department head when starting the program.
Associate in Arts Degree
1. Earn a minimum cumulative grade point average of 2.00 in all coursework completed at the College. If any course has or courses have been attempted at any other college or university, the grades earned at the other institution(s) combined with the grades earned at Pensacola State College must also result in a minimum cumulative grade point average of 2.00;
2. Complete a minimum of 25% of program requirements in residence at the College; and
3. The student who began college in or after the Fall 2014 term must demonstrate foreign language competency through successful completion of two (2) sequential credits in high school foreign language, or successful completion of a postsecondary elementary foreign language II course (the second course in a foreign language sequence), or other means as specified in institutional policy.
4. Demonstrate competency in civic literacy per Florida Statue 1007.25 and Rule 6A-10.02413. Contact an advisor for specific details.
5. Satisfy the General Education Core Course requirement per Florida Statute 1007.25. See an advisor for specific details.
Associate in Science Degrees
1. Earn a minimum cumulative grade point average of 2.00 in all work completed at the College. If any work has been attempted at any other college or university, the grades earned at the other institution(s) combined with the grades earned at Pensacola State College must also result in a minimum cumulative grade point average of 2.00;
2. Earn a minimum cumulative GPA of 2.00 in all general education courses used for the degree; and
3. Complete a minimum of 25% of program requirements in residence at the College.
4. Demonstrate competency in civic literacy per Florida Statue 1007.25 and Rule 6A-10.02413. Contact an advisor for specific details.
5. Satisfy the General Education Core Course requirement per Florida Statute 1007.25. See an advisor for specific details.
Certificate Programs
1. Earn a minimum cumulative grade point average of 2.00 in all work completed at the College. If any work has been attempted at any other college or university, the grades earned at the other institution(s) combined with the grades earned at Pensacola State College must also result in a minimum cumulative grade point average of 2.00;
2. Have a cumulative grade point average of 2.00 or better in all courses applicable to the specific program of study;
3. Complete a minimum of 25% of program requirements in residence at the College; and
4. Achieve appropriate minimum skill levels on the Test of Adult Basic Education (TABE) if required for the particular program of study. Students pursuing a certificate may be exempt from the TABE requirement based on a previously earned associate or higher degree. Contact the program coordinator or department head for more information.
Graduation Ceremony
The College holds two commencement ceremonies: at the end of the Fall term in December and at the end of the Spring term in May. Information regarding graduation regalia (cap and gown) and other information regarding the graduation ceremony will be sent to eligible students.
Students who submit the Graduation Application for a Summer term will be eligible to participate in either the Fall term or the Spring term ceremony. A student is expected to submit the graduation application indicating the term of anticipated graduation not the term of participation in the Graduation Ceremony. A Graduation Application must be submitted regardless of participation in the ceremony. The Graduation Application is to be submitted through a student’s Workday account at Pensacola State College.
Graduation Exceptions and Appeals
Graduation Policy Exceptions
A student who wishes to request an exception to a particular aspect of Pensacola State College graduation policies may petition the Vice President, Academic and Student Affairs. The form for this petition is available in the Office of the Registrar.
Course Substitutions or Waivers
A student who wishes to request the substitution of one course for a required course or request a waiver of a required course must discuss the request with the appropriate program director, department head, dean, or an advisor. The request is to be submitted on a Course Substitution Request form, reviewed by the program director, appropriate department head and dean, and submitted to the College Registrar.
Effective Catalog Changes
Requests to change the effective catalog are to be submitted to the College Registrar. The change request process is to begin with an advisor or department head.
Minimum Hours in Residence
Pensacola State College will comply with the standards mandated by its regional accrediting authority, the Southern Association of Colleges and Schools Commission on Colleges, and shall award a degree or a certificate only to a student who complete a minimum of 25% of credit hour applicable to the degree or certificate at Pensacola State College. No exception to this requirement will be granted.
Notification of Decisions
In most cases, decisions regarding appeals and request for exceptions, substitutions, and waivers will be provided to the student through the PirateMail account. Each student is expected to access PirateMail accounts at least once per week during a term and more often during a registration period. PirateMail is the primary means of communication with the student from the College.
Graduation with Honors
Graduation Honors
All students are eligible for academic achievement recognition during the appropriate Graduation Ceremony. Grade point averages are based on all credit hours attempted at Pensacola State College combined with transfer credits from other institutions attended including courses not used for the degree awarded. Baccalaureate and associate degree students will graduate with honors according to three honors categories:
Cum Laude will be awarded to students with a cumulative GPA between 3.50 - 3.74.
Magna Cum Laude will be awarded to students with a cumulative GPA between 3.75 - 3.99.
Summa Cum Laude will be awarded to students with a cumulative grade point average of 4.0.
The determination of the three honors categories (Summa Cum Laude, Magna Cum Laude, and Cum Laude) for the Graduation Ceremony is based on the Cumulative Grade Point Average Including Transfer at the end of the student's last term of enrollment prior to the term of graduation. Students who have met the criteria for honors prior to their term of graduation will be eligible for the honors cords at the graduation ceremony.
The transcript is the final and official record of a student's standing at the time of graduation. A student meeting the honors criteria at the time of graduation and after the official analysis of graduation eligibility will have the appropriate notation affixed to the official transcript and on the degree, certificate, or diploma awarded.