/Institutions/Pensacola-State-College/json/2021-2022/Catalog-local.json

/Institutions/Pensacola-State-College/json/2021-2022/Catalog.json

2021-2022 Catalog > Student Services > Student Records > Social Security Number Collection and Usage Notification

Social Security Number Collection and Usage Notification

In compliance with s.119.071(5), F.S., Pensacola State College issues this notification regarding the purpose for the collection and use of an applicant's or a student's social security number (SSN). The SSN is collected and used only to perform the College's duties and responsibilities. To protect the identity of each student, Pensacola State College will maintain the privacy of the student's SSN and never release it to unauthorized parties in compliance with federal and state laws. The College assigns each student a unique student identification number, which is used for associated educational purposes at Pensacola State College including the access of college records.

Pensacola State College may collect and/or use a student's SSN for the following purposes:

1. Federal legislation relating to the Hope Tax Credit requires that all postsecondary institutions report student SSNs to the Internal Revenue Service (IRS). This IRS requirement makes it necessary for Pensacola State College to collect the SSN of every student. A student may refuse to disclose his or her SSN for this purpose, but he or she may be subject to IRS penalties.
2. The Florida public school system (K-12) uses the SSN as a student identifier. It is beneficial to have access to the same information for purposes of tracking and assisting students in the transition from one educational level to the next, linking all levels of the state education system. The intent is to establish a comprehensive management database of information which will co-reside with the Division of Public Schools Information Database and the State University System Database to provide integrated information at the state level for educational decision making.
3. SSNs appear on official transcripts and are used for business purposes in accordance with parameters outlined by the United States Department of Education.

Federal and State Regulations

1. Tracking uses are authorized by 6A-10955(3)(c), F.A.C.; s. 1008.386, F.S., and the General Education Provisions Act (20 USC 1221(c-1)).
2. Hope/Lifetime Tax Credit uses are authorized by 26 USC 6050S and Federal Register, June 16, 2000/IRC Section 25A.
3. Registration uses are authorized by s. 119.071(5), F.S.
4. Issuance of Form 1098T for tuition payment reports are authorized by 26 UWSC 3402, 6051.